Create Your Employment Verification Letter

Personalize your letter Optional · included

Choose a layout, accent color and font. Your preview and PDF use the same design.

Letter layoutAccent colorFont style

Classic layout · Navy accent · Modern font

1 Company & representative

Use the employer’s actual records. This tool prepares a letter; it does not independently verify employment.

Company name

Company logo Optional

PNG or JPG up to 2 MB. A transparent PNG works best. We resize it to fit without stretching.

Upload company logo

Your logo will appear in the preview, PDF and saved draft.

Representative name Representative job title

Company phone Phone or email requiredCompany email Phone or email required

Company address Optional

Company mailing address

Employee name Job title

Employment status Employment start date

Department & schedule Optional

Department

Average weekly hoursWork arrangement

Include only the pay details needed for the request and authorized for disclosure.

Include compensation in the letter

Letter date

Recipient Optional

Leave blank to use “To Whom It May Concern.”

Recipient name / organizationRecipient address

Additional wording Optional

Additional paragraph(s)

Use wording you have reviewed. A blank line starts a new paragraph; longer letters continue onto full-size pages.

How would you like to sign?

The signature and signing date remain blank. Your printed name appears below the signature line.

I am authorized to issue this letter and have checked the employment information against the employer’s records.

The letter is a document prepared from your entries, not an independent background check or Form I-9.